Privacy Policy

Last updated: January 1^st, 2026

1. Introduction

This Privacy Policy explains how eVeDrug (“we”, “us”, “our”) collects, uses, stores, and protects personal data when you access and use our educational website https://academy.evedrug.eu/ (the “Website”).

The Website is intended to provide pharmacovigilance-related training materials and educational sessions for our clients and their authorized users.

We are committed to protecting personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant privacy regulations.

2. Data Controller

The data controller responsible for processing your personal data is:

eVeDrug
24 rue de Lappe, 75011 Paris
Email: dpo@evedrug.eu
Phone: +33 (0)6 61 45 98 91

3. Personal Data We Collect

Depending on how you interact with the Website, we may collect the following categories of personal data:

3.1 Account and Identification Data

• Full name
• Professional email address
• Company/organization name
• Job title or role
• Username and encrypted password

3.2 Training and Usage Data

• Training session enrollment and completion records
• Certificates of completion (if applicable)
• Quiz or assessment results
• Login history and access timestamps

3.3 Technical Data

• IP address
• Browser type and version
• Operating system
• Device information
• Log files and security audit data

3.4 Communication Data

• Emails or messages sent via contact forms
• Support requests related to training access

4. Purpose of Processing

We process personal data for the following purposes:

• To provide access to training sessions and educational materials
• To manage user accounts and authentication
• To track training progress and completion for compliance purposes
• To issue training certificates where applicable
• To ensure Website security and prevent unauthorized access
• To communicate important information regarding training content or platform updates
• To meet legal, regulatory, and audit obligations related to pharmacovigilance training

5. Legal Basis for Processing

We process personal data based on one or more of the following legal bases:

• Performance of a contract – to provide training services requested by clients
• Legal obligation – to meet regulatory and compliance requirements
• Legitimate interests – for security, platform improvement, and administrative purposes
• Consent – where required, such as for optional communications

6. Data Sharing and Disclosure

We do not sell or rent personal data.

Personal data may be shared only with:

• Authorized internal personnel involved in training administration
• IT service providers and hosting providers supporting the Website
• Learning management system (LMS) plugins or tools used within WordPress
• Regulatory authorities or auditors where legally required

All third parties are contractually required to process data securely and in compliance with applicable data protection laws.

7. International Data Transfers

If personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions by the European Commission

8. Data Retention

We retain personal data only for as long as necessary to:

• Fulfill training and educational purposes
• Meet regulatory, audit, and compliance requirements
• Resolve disputes or enforce agreements

Retention periods may vary depending on contractual or regulatory obligations related to pharmacovigilance training.

9. Data Security

We implement appropriate technical and organizational security measures, including:

• Secure hosting and firewall protection
• Encrypted passwords and access controls
• Role-based user access
• Regular security updates and monitoring

Despite these measures, no system can guarantee absolute security.

10. Your Data Protection Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data (where legally permissible)
• Restrict or object to processing
• Request data portability
• Withdraw consent at any time

Requests can be submitted by contacting us at dpo@evedrug.eu.

11. Cookies and Tracking Technologies

The Website may use cookies and similar technologies for:

• User authentication
• Session management
• Security and performance monitoring

12. Third-Party Links

The Website may contain links to third-party websites or platforms. We are not responsible for the privacy practices or content of those external sites.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

14. Contact Us

If you have questions or concerns about this Privacy Policy or our data protection practices, please contact:

eVeDrug
Email: dpo@evedrug.eu
Address: 24 rue de Lappe, 75011 Paris